Pictured: WHALEZON 5 Pack Clear Passport Cover

Cruising with a Passport vs Birth Certificate?

Most cruise lines will allow you to sail with an official copy of your birth certificate and government issued photo ID if you’re a US citizen and you’re starting and ending your cruise from a US port. Add on a marriage license if your name has changed because of marriage. Double check with your cruise line for your specific itinerary and their policies.

Here’s the problem… If your trip doesn’t go as planned and you’re stuck in a foreign port, you cannot fly internationally with a birth certificate. You’ll be forced to find an embassy or consulate to resolve the issue.

A passport is superior to a birth certificate. Having a passport gives you lots more flexibility if you run into problems.

Should You Take Your Passport Off The Ship on Port Days?

I think the quick official answer is yes. You should keep your passport on your person when traveling in a foreign country. However, I did practice this for years.

I used to think… What are the odds that I’m not going to make it back on the ship vs the odds that I’m going to lose my passport?  Which is the bigger risk?  I normally decided that losing the passport was the bigger risk and left it in the room safe. This wasn’t a great situation.

I realized, we also bring our birth certificates and… as US citizens passports aren’t usually even checked upon re-entry. If you’re not a US citizen, you’re normally going to get back to your embarkation country to work it out from there. I also realized one of the fears that was keeping me from taking my passport to the beach wasn’t that it would get lost it was that it would get damaged. So I got a high quality waterproof pouch and now take our passports when we get off the ship. The only time I don’t take my passport off the ship with me is on private islands.

What About Passport Cards?

I hear some cruise podcasts and from cruise Youtubers talking about passport cards as if they are the same as a passport book. They are not.

As of this writing US passport cards are not valid for international air travel, so leaving your passport book in your cabin safe and taking your passport card with you isn’t a great solution either. It’s not useless but it’s not a 1:1 replacement. Let’s say you got left in Cozumel. Your path to the US with a passport card would probably require you to fly to a city on the US border and then walk across.

From the US State Department: “We began issuing U.S. passport cards in 2008 to meet the needs of U.S. citizens who travel from Canada, Mexico, Bermuda, and Caribbean countries by land or sea. The passport card cannot be used for international air travel”

See: What is a Passport Card?

For lots more about what you should pack for your next cruise check out our complete packing list.

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My Cruise Reservation Tracking Spreadsheet

When you start racking up future cruise reservations juggling emails starts getting complicated. I’ve kept a spreadsheet to track these for a long time. It makes it easy to see what’s up, works as a to do list and makes it easy to check prices.

Here’s an explanation of how the spreadsheet works

The first section has basic information about each cruise… departure date, embark port, scheduled ports, cabin type, seating times, reservation number and cost.

The next section is for reservation requests and acts as a to do list when setting up your reservation. I actually have some more items here, but those are particular to me. Add items you regularly want to double check to this section.

The next section has final payment date along with three key dates… Check in, cruise planner entertainment available (or check to see if it’s available) and notify cruise line of shareholder benefit. Each has a box below it to note if you’ve added a reminder to your calendar.

Below that is a link to easily check prices. I like to Cruise Plum for this. That tool makes it super easy to check prices and you can link directly to a specific sailing. For the Cruise Plum price I enter the current price for my cabin category as it shows up on the Cruise Plum page at the time of booking (or re-pricing). That way I have an easy at a glance way to see if the price has changed.

The next section has spots to track prices of other related purchases for easy comparison and as a note to yourself that you’ve completed that task. Again, you can tweak this for your particular needs

After that I have a section for things that we commonly purchase onboard. When tracking a price here, I put down the price before taxes and fees at the time I purchased it. By excluding taxes and fees I can an easy at a glance reference to see if prices have gone down.

After that there is a section for notes and a section to track previous cruise prices. I’ve saved a lot over the years by tracking and re-pricing cruises and this section allows you to see what’s happened with a particular sailing.

At the very end of each column there is a variables section that allows you to change the number of days used to calculate dates in the reminders section. Since cruise lines vary, this allows you to easily tweak these calculations.

Other Notes and Download

There is a sample data tab that illustrates how the spreadsheet works. Track your cruises on the My Cruises tab. Easily check for the current version by clicking the link on the version tab. The current spreadsheet is in Microsoft Excel format. I also plan to do a Google Sheets version.

My Cruises Tracking Spreadsheet

What Else?

If you have a question or suggestion for this spreadsheet, let me know or leave a comment on this post.

For lots more about what you should pack for your next cruise check out our complete packing list.

Price, promotions and availability can change quickly. Check the product page for current price, description and availability. top:spreadsheet tag:tpr